5 tips for organizing a wedding
Organizing a wedding in all its aspects is not easy and taking care of each and every detail requires experience and dedication and sometimes a lot of patience. Choosing the location and selecting the various suppliers is not enough: in order to keep focused on the general project it is important to ask yourself a few essential questions:
When to start planning?
What do we want?
And what do others expect?
… and the list could go on indefinitely! Don’t worry: although the road that leads to your most beautiful day may seem like a jungle, the good news is that you just need to follow a few tips to get a clearer idea and move in the right direction.
Here are five tips for planning a wedding, perfect for both a majestic event and a more intimate ceremony:
1- Plan the budget
The first question to ask is “How much do we want to spend?”. This will already give you an idea of how to move and avoid nasty surprises.
One more tip is to think not only of the total budget, but to allocate a sum to each individual aspect of the event, so that you already know in which part of your event you are willing to invest more or less. A wedding planner can help you in this regard, because they know the costs of the various suppliers and can suggest the ones that best suit your needs.
If you are thinking of organizing your wedding on your own, before planning a budget, I recommend that you conduct a small market survey; ask professionals for some quotes, without trusting too much in the prices shown in the aggregate sector portals (these rates are not always updated to the current season and not all portals make a true selection of the suppliers they offer).
Create an excel file to help you keep track of your expenses.
2- Plan ahead
Some studies show that on average about 360 hours are spent organizing a wedding … (that’s about 2 and a half months of fulltime work!) … I bet you are shocked by this amount of time, but think about how much time you are spending to look for ideas, inspirations or information on the internet every evening (after all, reading this post is proof of this). These activities will add time to your normal daily routine.
The advice is therefore to start thinking at least a year in advance about how you envision your event, in order to have all the time necessary to search for the location and other details, without running the risk of accumulating unnecessary stress.
Planning is also important to better manage costs: having the right time to evaluate various options will allow you to better evaluate what is important to you and make wiser and prudent choices.
3- Think of you… and also of others!
This is your day, so everything should reflect your nature and personality. No eccentric celebrations if you are a reserved type, or vice versa, a far too modest affair if you like to be in the spotlight. In fact, there is nothing worse than a ceremony where everyone feels awkward and out of place, spouses in the first place.
Instead, think about your story and look for details that can personalize your event (I’m not necessarily talking about a theme, or aspects that call to mind you and your interests …) but about the atmosphere, the tone of the event: this must be sincere, and consistent with your personality.
Of course, you will want to make this day magical for your loved ones too.
It is known that not everyone has the same tastes but your goal is not to satisfy them all (this is impossible and often you risk creating something hybrid and anonymous). The goal is to create an event that tells your personal story and that creates an atmosphere of conviviality and sharing for those who will participate. Paying attention to hospitality and pampering your guests with some extra attention will certainly be much appreciated.
For example, you can think of organising a play area if there will be small children or organize transport for elderly guests to facilitate them on the day.
4- Be informed
The “wedding jungle” we mentioned above is full of proposals and ideas, and finding your way around is not always easy. A good idea is not to settle for the first things you see but to keep looking and asking for quotes in order to have a wide range of solutions to choose from.
Once this is done, however, it is important to find a balance, make a synthesis and be able to discard the large amount of useless information accumulated and select only what you think is really important. Create folders or files in which you summarize only what interests you by merging together all the information collected. The division into thematic folders will help you find the information you are looking for at a later stage without having to repeat the search again (some tools can help you in this operation … but we will talk about it in another article).
Another tip to take into consideration when organizing a wedding is to be creative: often the most original ideas come to the future spouses! Feed your creativity, seek inspiration outside the wedding industry and don’t be afraid to express yourself.
5- Look at the weather forecast!
You know the old saying…wet bride, lucky bride, but not everyone likes to get married on a rainy day. However, the weather is something we cannot control, and it is better to have a plan B in case the day is cold or wet. After all, organizing a wedding means foreseeing all the possible variables that you may have to encounter …
Have a plan B for every aspect of the event (often we tend to think only of the reception, but remember that there are other moments of the party that need coverage, it is essential to foresee them all). The event will still be a success!
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